Exhibition Logistics


It has been brought to our attention that a few of our exhibiting companies are being contacted by third parties claiming to represent ACMA and/or our conference. Please note the following:

  • ACMA does not utilize housing services, travel agencies/discount travel related organizations, audio-visual companies, mailing list providers, etc.
  • Although your company name is listed on our event website, ACMA does not distribute contact information for employees of our exhibiting companies to anyone other than the official event management contractor (Freeman).
Be aware that these companies are often running scams that are designed to obtain your personal details and credit card information. We recommend that you do not give these companies your credit card number, personal information, and/or any details about your hotel reservations and/or exhibit booth.

If you are contacted by any company claiming to represent ACMA and/or our conference, please ask for the company name and phone number and report the incident immediately to ACMA by calling (501) 907-2262.


By completing the online booth registration, you are acknowledging that you accept and agree to abide by ACMA's Exhibition Policies and Display/Exhibit Guidelines.




BACK BY POPULAR DEMAND: Lead Retrieval is once again available on your smart phone/device through the ACMA Conference App. The nominal lead retrieval fee covers ALL staff working in your booth (you do not have to purchase for each individual employee)

For more information, click on the following link: Lead Retrieval Info_


Our apology for the delay - the booth selection process is now underway.

If you wish to place an order with Freeman, we have issued you a temporary booth number that can be given to them along with your order. Click on the following link to view temporary numbers, Obtain Temp Booth Number.

The exhibit diagram and final booth numbers will be communicated to you as quickly as possible.

Platinum booths are selected first, then gold booths. Once priority platinum and gold booths have been selected, the process of general booth assignments will begin. Platinum and gold booths contracted after February 15 will be allowed to select their booth location from the remaining stock on hand.

Booth fees must be paid in full prior to booth selection/assignment. It is the responsibility of the exhibiting company to indicate company classification during the registration process as the industry classification is what ACMA will use for booth assignments to ensure that competitors are not located within close proximity of each other. Exhibiting companies may request their preference for booth location (ie corner, near food, near main entrance, etc).

Careful consideration will be given to all such requests but they are not guaranteed. ACMA reserves the right to assign, relocate or reassign exhibit booths at any time for the overall benefit of the event.



ACMA provides each exhibiting company with a standard 10x10 booth package that includes:
  • 8' high black back drape
  • 3' high black side dividers
  • your choice of (1) 6' x 30" black draped table or (1) 6' x 42" black draped counter
  • (2) side chairs
  • (1) wastebasket
  • 7" x 44" one-line identification sign. 
If you have purchased a booth that is larger than 10x10, please contact bnations@acmaweb.org to discuss your furnishing needs. The exhibit hall is not carpeted. Carpeting is not required but you do have the option of renting carpet through Freeman. ___________________________________________________________________________


Freeman is the official service contractor for ACMA's 2018 Conference. To access the Freeman Exhibitor Kit:

PDF File: you can access a .pdf version of the exhibitor forms by clicking on the following link, View Kit
ONLINE: Freeman Online
PHONE: for assistance and phone orders, please call Freeman directly at (713) 770-6750



PLEASE NOTE:  ACMA's room block at the Marriott Marquis is full but we do still have discounted rooms available at the Hilton Americas.  To view hotel rates and/or to make reservations, click on the following link: Hotel Rates & Booking


If you plan to utilize an EAC/Non-Official Contractor to provide services (installation and dismantling labor, equipment rental, etc) which will require access to your booth during move-in and move-out, you must submit the EAC Form and Certificate of Liability Insurance to ACMA by March 30, 2018.

To access the EAC Form, click on the following link: ACMA 2018 EAC Form___________________________________________________________________________


We ask that our Sponsors & Exhibitors exercise professional courtesy and not attend Platinum Breakout Sessions without an invitation to do so from the presenting Platinum company.



Monday, April 23

12:00 pm – 6:00 pmBOOTH SET UP
Hours on this day are tentative. Exhibiting companies will be notified once set-up times have been finalized.

Tuesday, April 24

8:00 am – 3:00 pmBOOTH SET UP
Must be completely set up by 3:00 p.m. and booth staffed beginning at 3:30 p.m.
4:00 pm – 7:00 pmEXHIBIT HALL OPEN
Welcome Reception / Win the Wheels

Wednesday, April 25

12:00 pm – 2:00 pmEXHIBIT HALL OPEN
Lunch / Poster Session / Win the Wheels
5:00 pm – 7:00 pmEXHIBIT HALL OPEN
Networking Reception / Poster Session / Win the Wheels

Thursday, April 26

11:45 am – 1:45 pmEXHIBIT HALL OPEN
Lunch / Poster Session / Win the Wheels Car Give-Away
1:45 pm – 5:30 pmBOOTH TEAR DOWN
This is for removal of materials NOT being handled by Freeman. We recommend you plan to tear-down immediately after the conclusion of lunch to avoid any mishandling of materials as the exhibit hall is cleared. Your third-party contractors can have access to the exhibit hall for teardown until 9:00 pm.
5:45 pm – 7:30 pmCLOSING PARTY
We invite you to join us at the Closing Party where we’ll unveil the location of our 2019 Conference. This is also an excellent opportunity to network with our conference attendees away from your booth.

Conference Sponsors

American Case Management Association
11701 W. 36th St.
Little Rock, Arkansas 72211
Phone: 501-907-ACMA (2262)
Fax: 501-227-4247
Contact Us

Click here to vist last year's site.